Big Top Tents - Baton Rouge, LA

yellow stripped tent

Please reference the below information to assist you while filling out our Client Information Form. If you prefer to call us, you may also utilize the Client Information Form to give us the information we need to assist you better.

CUSTOMER INFORMATION CHECK LIST:
If “Yes” or “Unknown” is answered to any of these questions, please contact Dottie 1-800-272-3020 to set up a site inspection before booking is accepted.

ARE THERE ANY:

Underground Power Lines?	Yes	No	Unknown
Underground Water Lines?	Yes	No	Unknown
Underground Gas Lines?	Yes	No	Unknown
Underground Sewer Lines?	Yes	No	Unknown
Underground Phone Lines?	Yes	No	Unknown
Underground Cable Lines?	Yes	No	Unknown

If “Yes” or “Unknown” is answered to any of these questions, a Site Check is mandatory prior to acceptance of the booking.

ARE THERE ANY:

Overhead Power Lines (within 30 ft. of tent)?	Yes	No	Unknown
Underground Sprinkler Lines?	Yes	No	Unknown
Trees within Tent Perimeter?	Yes	No	Unknown
Flower Beds within Tent Perimeter?	Yes	No	Unknown
Other Obstacles within Tent Perimeter?	Yes	No	Unknown

SEATING ARRANGEMENTS
Party Seating and Space Information

Cocktail Parties (Stand-up)	5 to 6 sq. ft./person
Cocktail Parties (some seated)	8 sq. ft./person
Reception, Tea Type (some seated)	8 sq. ft./person
Dinner, using oblong tables	8 sq. ft./person
Dinner, using round tables of ten	12 sq. ft./person
Cathedral seating (seating in rows)	6 sq. ft./person
Dance area	2 to 4 sq. ft./person

AUDIENCE ESTIMATION AT A GLANCE:
Consult the chart below to determine how much square footage is necessary for the event and estimated audience size.

Tent Size	Square Footage	Cathedral Seating/ Stand-Up Cocktail	Buffet Dinner	Sit-Down Dinner
16’ X 16’	256	42 – 52	32 – 36	26
20’ X 20’	400	60 – 70	50 – 58	40
20’ X 30’	600	94 – 110	75 – 86	60
20’ X 40’	800	133 – 160	100 – 114	80
30’ X 30’	900	225 – 270	100 – 115	90
30’ X 45’	1,350	225 – 270	170 – 190	135
40’ X 40’	1,600	267 – 320	200 – 300	160
30’ X 60’	1,800	300 – 360	225 – 258	200
40’ X 60’	2,400	400 – 480	300 – 344	240 - 267
40’ X 80’	3,200	534 – 640	400 – 458	356
60’ X 60’	3,600	600 – 720	450 – 514	360
60’ X 120’	7,200	1,200 – 1,440	90 – 1,028	720

* These are not the only tent sizes we carry. This is just to give you an idea of what you will need.